Key Responsibility
Proposal, Deck, and Document Support:
- Collect required inputs (program information, budgets, impact highlights, photos) from internal teams and organize them for proposal and presentation preparation.
- Prepare, format, and proofread partnership proposals, concept notes, and pitch decks for B2B partners based on direction from the fundraising leads.
- Ensure bilingual materials follow the latest KI branding/templates; check consistency of facts, formatting, and slide design before submission to partners.
Correspondence, Scheduling, and Coordination:
Draft and manage routine correspondence with partners and internal teams (emails/letters), including document requests, confirmations, and follow-ups.
- Arrange meetings (internal and external): coordinate schedules, send invitations, prepare agendas/materials, and capture simple minutes and action items when required.
- Provide event logistics support for partnership activities (e.g., partner visits, launches, donor gatherings): coordinate venue/meeting room, vendors/catering, attendee list and RSVPs, printed materials/signage, and day-of coordination as requested; support related administrative processes such as purchase requests/PO initiation (where applicable) and reimbursement documentation.
- Support the partnership process by doing follow-up calls/reminders, tracking pending inputs/approvals, and coordinating with Program/Finance/Ops/Comms to meet proposal and reporting deadlines.
Qualifications
Required (critical to successful job performance. Applicants not meeting required skills may not be hired)
- Bachelor’s degree in Business Administration, Communications, Marketing, or a related field.
- Minimum 1 year of experience in an administrative/support role, project assistance, or office coordination (NGO, corporate, or similar).
- Strong writing and editing skills in both Bahasa Indonesia and English.
- Highly proficient in Microsoft Office (especially PowerPoint and Excel) and Canva or similar design tools for deck preparation.
- Strong organizational and coordination skills, with the ability to manage multiple deadlines and work with different internal stakeholders.
- High level of attention to detail—the type of person who catches typos and formatting errors before a proposal is sent to a client.
Working Conditions
Work is performed in a typical office environment in Jakarta office.
Primarily a “desk-based” role, though occasional support at events or meetings may be required.
Send your application letter and latest CV to recruitment@fmch-indonesia.org no later than 21 August 2026.
Please use the following email subject format:
ProgramAssistant_Your Name
Only shortlisted candidates will be contacted.